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2. Insert page numbers
The pages of the document must be numbered correctly. On the Insert tab, click the Insert page number, from the drop-down menu select Bottom, while page number alignment is not important in this case. Do not manually enter page numbers into the document.
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3. Header and Footer
The header and footer are empty spaces at the top and bottom of the page where information such as name, work title, date, page numbers, license images, DOI number, etc. are entered. In header and footer you will not put the text of the paper but additional information about the paper, most often the name of the paper or journal is entered in the header, while the page numbers are entered in the footer. To enter information in the header or footer, select the Header & Footer from the Insert tab. The upper and lower parts of the document will be activated, in which it is possible to enter the desired data, while the rest of the document will be deactivated. When you have finish working in the header and footer, on the Header & Footer Tools or Design tab, select Close Header and Footer. The text in the header and footer will be greyed out and it cannot be selected or edited until the header and footer are reactivated.
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4. Footnote
If the paper contains footnotes, those in the .docx file must be correctly inserted. To create a footnote, you need to position the mouse next to the desired word and select the Footnote on the References tab. When you have inserted the footnote in the desired place, enter the text of the footnote. In a short video you can see how to insert footnotes into a .docx file.
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5. Formulas
In order for the formulas to be properly displayed in XML, they need to be properly formatted in the .docx file. One way is to insert them into documents as images, and they will be displayed in XML. Another option is to edit the formulas in the .docx file using the Equations which can be found in the Insert tab. The lower part of the button opens a drop-down menu from which you can select several options depending on the formulas you want to create. If none of the options suit your needs, you can select the Insert New Equation. A new Equation Tools, and Design tab will open where you can find all the necessary commands for editing and creating different forms of formulas. Formulas created in this way will be displayed correctly in XML format.
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6. Images
If the work contains images that the author sent as a separate attachment, then they must be inserted into the .docx file.
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7. References
In order for the references within the document be linked to the list of references at the end of the document, they must be edited according to certain guidelines. Each reference within the paper must be marked as a bookmark.
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8. Tables and borders
When tables from Word are converted to XML, all table borders are lost and must be added manually in XML. To add a border in XML, you need to add the @border attribute to the <table> element. An example is <table border="1"> where the number 1 indicates the width of the border.
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