UNIC Virtual campus is an information system intended for the exchange of data and the implementation of specific business processes within the university alliance (European university) UNIC, within which the University of Zagreb also operates.
Srce, as a component of the University of Zagreb, is in charge of building the UNIC virtual campus.
Requirements
Here are some of the recognized prerequisites needed for functioning of VC.
- IdP has to participate in eduGAIN.
- Students have to have ESI (European Student Identifier).
- GDPR consents have to be written in order to be built into applications, to ensure that all participants give their consent to use their data.
- VC uses ECTS grades (A-F). When communicating with VC, all local marks should be converted to ECTS marks and vice versa.
- Data is owned by UNI of origin:
- student data is owned by a student home UNI
- course data is owned by UNI offering a course, as well as data about students taking part in the course and exams.
MODULI
Offering a course
Course enrollment
Course ending
Student Card Issue
Student Card Verification
Invalidating the UNIC Student Status
Process
Offering a course
Course enrollment
Course ending
Student Card Issue
Student Card Verification
Invalidating the UNIC Student Status
Process
Offering a Course
Course offers can be updated each academic year.
Via API:
- A course that will be offered to UNIC students needs to be described in local SMS
- Local SMS pushes the course offering to VC via API.
Manually:
- OrgUnit Admin edits a course offering in the Admin portal manually.
Course enrollment
This process is time-framed, based on when the course starts. All parts of the process should be over by the date when the course starts (CS_DATE).
- A student browses through courses offered in the VC and chooses the one (or more) that she/he wants to enroll in (deadline: CS_DATE-35). Home OrgUnit Admin gets a message.
- Home OrgUnit Admin checks the prerequisites for the course (if needed consults with the students mentor / study program lead / …). Enters a decision in VC (deadline: CS_DATE-25):
- denied - the process ends here, student gets a message
- approved - the process continues; receiving OrgUnit Admin gets a message
- Receiving OrgUnit Admin checks the prerequisites (is the course already filled up etc.; if needed, she/he consults with the student, teacher, home OrgUnit Admin). Enters a decision in VC (deadline: CS_DATE-15):
- denied - the process ends here, student gets a message
- approved - the process continues
- Student is enrolled (deadline: CS_DATE-10):
- the data are copied in receiving SMS (and LMS) via API or
- the data are entered manually in receiving SMS (and LMS) by home OrgUnit Admin
- Course starts (at CS_DATE).
Course ending
- If the student drops off the course during the course, that information is entered in VC via API or receiving OrgUnit Admin;
Otherwise, when a student finishes the course, the final grade is entered in VC via API or receiving OrgUnit Admin. - If home OrgUnit is using API
- Upon the entry of the grade or drop-off info into VC, the grade or drop-off info is returned to home OrgUnit via API
- If home UNI is not using API:
- home OrgUnit Admin gets a message
- home OrgUnit Admin logs into VC, gets the data and enters it in home UNI SMS
Student Card Issue
- Student logs in the Student portal using their IdP via eduGAIN
- Gives GDPR consent for using personal data, data from IdP is stored in VC
- Using the portal, student generates a card; a card is sent to student's e-mail
- A card can be stored in the mobile device
Student Card Verification
- Student presents a card to anyone interested
- Using a QR-code reader app, interested person scans the QR code of the card
- Scanned QR code leads to part of the public VC portal, the application that checks the validity of the card and presents the result on the web page (valid / not valid)
Invalidating the UNIC Student Status
If a home UNI uses API, the status of the UNIC student can be revoked via API. Otherwise, the UNIC student status is revoked by the home UNI Admin via Admin portal.