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More about the possibilities of working in the system can be found on the following links:

Children Display

Process

Offering a Course

Course offers can be updated each academic year.

Via API: 

  1. A course that will be offered to UNIC students needs to be described in local SMS 
  2. Local SMS pushes the course offering to VC via API. 

Manually:

  1. OrgUnit Admin edits a course offering in the Admin portal manually.

Course enrollment

This process is time-framed, based on when the course starts. All parts of the process should be over by the date when the course starts (CS_DATE). 

  1. A student browses through courses offered in the VC and chooses the one (or more) that she/he wants to enroll in (deadline: CS_DATE-35). Home OrgUnit Admin gets a message.
  2. Home OrgUnit Admin checks the prerequisites for the course (if needed consults with the students mentor / study program lead / …). Enters a decision in VC (deadline: CS_DATE-25):
    1. denied - the process ends here, student gets a message
    2. approved - the process continues; receiving OrgUnit Admin gets a message
  3. Receiving OrgUnit Admin checks the prerequisites (is the course already filled up etc.; if needed, she/he consults with the student, teacher, home OrgUnit Admin). Enters a decision in VC (deadline: CS_DATE-15):
    1. denied - the process ends here, student gets a message
    2. approved - the process continues
  4. Student is enrolled (deadline: CS_DATE-10):
    1. the data are copied in receiving SMS (and LMS) via API or
    2. the data are entered manually in receiving SMS (and LMS) by home OrgUnit Admin
  5. Course starts (at CS_DATE).

Course ending

  1. If the student drops off the course during the course, that information is entered in VC via API or receiving OrgUnit Admin;
    Otherwise, when a student finishes the course, the final grade is entered in VC via API or receiving OrgUnit Admin.
  2. If home OrgUnit is using API
    1. Upon the entry of the grade or drop-off info into VC, the grade or drop-off info is returned to home OrgUnit via API
  3. If home UNI is not using API:
    1. home OrgUnit Admin gets a message
    2. home OrgUnit Admin logs into VC, gets the data and enters it in home UNI SMS