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More about the possibilities of working in the system can be found on the following links:
Children Display
Process
Offering a Course
Course offers can be updated each academic year.
Via API:
- A course that will be offered to UNIC students needs to be described in local SMS
- Local SMS pushes the course offering to VC via API.
Manually:
- OrgUnit Admin edits a course offering in the Admin portal manually.
Course enrollment
This process is time-framed, based on when the course starts. All parts of the process should be over by the date when the course starts (CS_DATE).
- A student browses through courses offered in the VC and chooses the one (or more) that she/he wants to enroll in (deadline: CS_DATE-35). Home OrgUnit Admin gets a message.
- Home OrgUnit Admin checks the prerequisites for the course (if needed consults with the students mentor / study program lead / …). Enters a decision in VC (deadline: CS_DATE-25):
- denied - the process ends here, student gets a message
- approved - the process continues; receiving OrgUnit Admin gets a message
- Receiving OrgUnit Admin checks the prerequisites (is the course already filled up etc.; if needed, she/he consults with the student, teacher, home OrgUnit Admin). Enters a decision in VC (deadline: CS_DATE-15):
- denied - the process ends here, student gets a message
- approved - the process continues
- Student is enrolled (deadline: CS_DATE-10):
- the data are copied in receiving SMS (and LMS) via API or
- the data are entered manually in receiving SMS (and LMS) by home OrgUnit Admin
- Course starts (at CS_DATE).
Course ending
- If the student drops off the course during the course, that information is entered in VC via API or receiving OrgUnit Admin;
Otherwise, when a student finishes the course, the final grade is entered in VC via API or receiving OrgUnit Admin. - If home OrgUnit is using API
- Upon the entry of the grade or drop-off info into VC, the grade or drop-off info is returned to home OrgUnit via API
- If home UNI is not using API:
- home OrgUnit Admin gets a message
- home OrgUnit Admin logs into VC, gets the data and enters it in home UNI SMS