In the Other statuses tab, the administrator can see information about courses, but for those students who have been rejected or dropped out of the course (before the course starts).

The following option is intended for administrators in order to view or change information about courses.


Invalidating the UNIC Student Status

If a home UNI uses API, the status of the UNIC student can be revoked via API. Otherwise, the UNIC student status is revoked by the home UNI Admin via Admin portal.

 


Figure 1. Available options in courses related menu


There are five different options in this menu:

  • Course management - option intended for adding, viewing and editing existing courses
  • Incoming pending enrolment - with two sub-options: pending enrolments and approved enrolments 
  • Incoming active - list of incoming active students
  • Incoming finished -  the list of incoming students who have completed the activity
  • Incoming history - the list of students who had dropped off from the course, or had been denied enrolment.



Titles on the page:

Course management

Course management option offers a number of action regarding a course.

Through this option, administrator can add a new course, edit course, view or add a new course instance


Figure 2. Course management option



Adding a new course

After selecting the Add course option, a new screen appears where the administrator enters information about the new course.

Some of the fields are required, such as: Course name, Course description, ECTS credits, Local course ID, information is the course is active or not and ISCED code.



Figure 3. Adding a new course



ISCED is the reference international classification for organizing education programmes and related qualifications by levels and fields. ISCED 2011 (levels of education) has been implemented in all EU data collections since 2014.

Administrator can type the programm's  code or a name.

Figure 4. List of ISCED codes

Once all obligatory information has been provided, administrator can save the course.

Edit course

This option allows administrator to edit information about the course, no matter if the course is active or inactive.

Editing is possible until the start date of the course.


Figure 5. Editing the course data

Course instances

Course instance is related to every course lecture in a certain period/academic year.

One course can have more the one instance in the same period of time or in a same academic year.

Active instances

This option shows every active instance of certain course. A instance is active if it is still not pass the start date or an end date.

The main difference is that once the start date has passed, course instances can no longer be modified, but if the course hasn't started yet, an administrator can change the course instance information and add or remove instructors.

The following information are visible:

  • instance number - every instance have it's own number/code
  • academic year - when the instance will be held
  • start and end date
  • students quota – how many students can enrol
  • actions - there are two possibilities:
    • no action available - if start date has passed
    • editing information about course instance and adding/removing teachers
  • teacher - who will be the lecturer for specific instance.



Figure 6. Active instances

Instances history

This option shows history for course instances.

When the course has ended, it becomes visible in this tab.

The following information are visible:

  • instance number - every instance have it's own number/code
  • academic year - when the instance was the held
  • start and end date
  • students quota – how many students can enrol
  • actions - there aren't any action available
  • teacher - who will be the lecturer for specific instance.


Figure 7. Instances history

New instance

To add a new instance, the administrator must select the New instance button and enter information about the code, the academic year, the start and end date, and the number of students who can enroll in the course.

Also, using the New Instance option, the administrator can add a teacher to each instance of the course.


Figure 8. Adding a new instance


Incoming pending enrolment


This option allows administrator to accept student's pending enrolments.

Figure 9. Active request in the "incoming pending enrolment" option


The administrator can see all courses for incoming students who did not yet started (in statuses 2 to 6). For more information about status, please visit site: Status explanation

In case there are new, active incoming pending enrolment, the number of active requests next to the mentioned option.

There are two tabs in the incoming pending enrolment option:

  • the Pending tab with a list of students awaiting action by the administrator and
  • the Other Status tab, which shows students who have applied for a course or joint program, but have been rejected or have withdrawn from the course.


Figure 10. List of students with pending enrolments


In both tabs administrator can view following information:

  • local course ID
  • name of the course
  • academic year
  • start and end date
  • ECTS credits, and
  • students.

For administrator to accept or denies student's incoming enrolment, the pending tab must be selected, then the plus sign (option Inspect) as shown on the Figure 10.

Figure 11. Approving or denying student's incoming enrolment


A new screen appears with the following information:

  • the course the student wants to enroll in,
  • the home university,
  • student's name and surname,
  • ESI
  • email
  • method of attendance,
  • and status (2-home uni approved).

After reviewing the information, administrator takes a action: approve or denies student's application.


In the Other statuses tab, the administrator can see information about courses, but for those students who have been rejected or dropped out of the course (before the course starts). For administrator to view information about students, the plus sign must be selected (option Inspect).

A new screen appears with the following information:

  • name of the course
  • the home university,
  • student's first and last name
  • ESI
  • email
  • method of attendance,
  • and status (5-receiving UNI has declined enrolment).

Figure 12. Incoming enrolment- Other statuses tab - Information about students

Incoming active

Incoming active students option allows administrator to view information about incoming students whose course had started, and to register grade.

The administrator can see all courses for incoming students who had started (course is in status 7, course date has started). For more information about status, please visit site: Status explanation

Figure 13. Information about incoming active courses/students

The administrator can view following information:

  • local course ID
  • name of the course
  • academic year
  • start and end date
  • ECTS credits, and
  • students.

To register the grade, administrator must select the course and option Register grade (plus sign) as shown in Figure 13.

A new screen appears with the following information:

  • name of the course
  • the home university,
  • student's first and last name
  • ESI
  • email
  • date of enrolment
  • method of attendance,
  • grade
  • grade date
  • action - Register grade.

Figure 14. Grading the incoming student

Once the data is complete, administrator can take the register grade action and complete the process.

Incoming finished

Incoming finished option gives an overview of a students who had finished course and got the grade.

The administrator can see all courses for incoming students who had finished (course is in status 8, course date has ended and the grade has been obtained). For more information about status, please visit site: Status explanation

To view the information, the administrator must set a time interval.

Figure 15. Setting the desired time range


If there are records matching the search criteria, the data is displayed below and the administrator must select the view option to see the details.

In order to view details, administrator must choose the inspect option (plus sign).

Figure 16. Choosing the inspect option in order to view details


A new screen appears with the following information:

  • the course the student was enrol in,
  • the home university,
  • student's first and last name
  • ESI
  • e-mail
  • date of enrolment
  • method of attendance,
  • grade
  • grade date
  • action: Edit grade

Figure 17. Details about incoming finished students


In order to change the grade or to change a grade date, administrator must choose edit grade option, enter a new grade and confirm the action.

Grading can be done from the start date of the course.


Figure 18. Changing the grade or a grade date 

Incoming history

Incoming history option gives an overview of a students who had applied for the course but have been denied or have gave up the course, and that course had started more than 30 days ago.

The administrator can see all courses who had started more than 30 days ago, and are in statuses 2 to 6. For more information about status, please visit site: Status explanation

To view the information, the administrator must set a time interval.

If there are records matching the search criteria, the data is displayed below and the administrator must select the view option to see the details.

In order to view details, administrator must choose the inspect option (plus sign).

Figure 19. Incoming history option

A new screen appears with the following information:

  • the name of the course
  • the home university,
  • student's first and last name
  • ESI
  • e-mail
  • method of attendance, and
  • status (statuses 2 to 6).

Figure 20. Information about course history for incoming finished student

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